Privacy Policy - Hertop Sports Centre

Android package: uk.co.hertopsports.circuit.sportfield.axis.hmcclub

Last updated: 24 August 2026

This Privacy Policy explains how HERTFORDSHIRE MICROLIGHT CLUB LTD ("the Company", "we", "us") handles information in connection with the Hertop Sports Centre Android application (the "App"), available under the package name uk.co.hertopsports.circuit.sportfield.axis.hmcclub.

The App is a local-only sports-centre visit readiness reconciliation tool. It helps you compare an editable expected set against what you have, track confirmed, missing, and uncertain items, attach optional local evidence, and save or read dockets on your device.

This policy describes what information the App stores on your device, when you might choose to share information with us or with external services, and your choices regarding that information.

Local App Data

The core workflow of the App is entirely local to your Android device. The App stores the following types of information locally on your device:

saved dockets

saved templates (if used)

item statuses

user notes

user-added images or evidence thumbnails

last-opened docket

local preferences

optional local export or copy history (if stored locally)

This local content is not automatically transmitted to the Company as part of the core workflow. The App does not require login, account registration, cloud synchronisation, or backend storage. Your dockets and notes remain on your device unless you choose to export, copy, or share them elsewhere.

User-Initiated External Actions

The App may allow you to open external Android services such as a web browser, email client, or maps application when you choose to do so. These actions are initiated by you and are not automatic. Those external services operate under their own privacy practices, and we encourage you to review their policies.

The App also allows you to export, copy, or share locally generated summaries or dockets through Android system actions. This occurs only when you initiate it, and the data remains on your device unless you choose to export, copy, or share it.

Photos and Images

Where you add optional local photos or image references as evidence, those items are stored as local app content on the device. They are user-selected local content and are not automatically transmitted to the developer. The App does not automatically access your camera or gallery beyond what you select.

What the App Does Not Include

The App does not require login or account registration, does not use cloud synchronisation, and does not provide payment or subscription functionality. The core workflow does not automatically transmit local content to the developer.

Important Use Notice

The App is a local visit-preparation and reconciliation tool. It is not an official access or fitness/eligibility clearance system. A "ready" status according to your own checklist and notes does not constitute business authorisation, certification, or professional sign-off.

The App's outputs are based on user-entered observations and are intended for informational and practical review purposes only. They are not a substitute for formal professional, legal, financial, insurance, or regulatory advice.

Retention

Local app data remains on the device until you delete it, clear local app data, or uninstall the application. The App provides controls to delete individual items or clear all local data. Exported files remain wherever you choose to save or share them.

Security

You are responsible for the security of your device and any files you export or share. No method of storage or transmission is completely secure, but because the App keeps data on your device and does not transmit it to the developer, there is no central server environment involved.

Your Rights

If you are in the UK or EEA, you may have rights under applicable data protection legislation, including the right to access, correct, delete, or restrict the processing of personal data, where applicable under law. Because the App stores data locally on your device, you can generally manage or delete it directly on your device or by uninstalling the application.

If you contact us by email, we receive your email address and the contents of your message. We will use this information solely to respond to your inquiry.

Children's Privacy

The App is intended for users aged 13 and above and is not directed to children under 13. We do not knowingly collect personal data from children under 13. If we become aware that we have inadvertently received such data, we will take reasonable steps to delete it or address the situation.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the date at the top of the policy. We encourage you to review this policy periodically for any changes.

Contact

If you have questions about this Privacy Policy or our privacy practices, you may contact us using the details below:

HERTFORDSHIRE MICROLIGHT CLUB LTD

Streets Suite B1, Building 210 Butterfield, Luton, Bedfordshire, LU2 8DL, United Kingdom

info@hertopsports.co.uk

hertopsports.co.uk